Leitchfield Mayor William Thomason called an emergency meeting of the Leitchfield City Council Sunday, May 3, 2009 and signed a Declaration and Certification of Emergency by City Executive Officer that gave the council the right to waive the normal requirements of public bidding in the grinding and removal of the debris.
Three bids were compared by the council and within minutes a contract had been awarded on the condition that proof of insurance is turned into the council before work began later Sunday afternoon.
The first bid opened was from EWR Contracting (Bowling Green, KY). The company agreed to move equipment same day the bid was awarded and begin grinding on Monday, May 4th at $1.75 per cubic yard ($35,000) with removal of chipped debris and $1.50 per cubic yard ($30,000) without removing the chipped debris. The city has 20,000 cubic yards of woody debris to have ground and removed.
The second bid was from Dan Christianity Contraction Company (Clarksville, IN). The company said they could start by moving equipment on May 6th and begin grinding within 30 days. The bid was $3.72 per cubic yard ($74,400) with removal of debris and $3.49 per cubic yard ($69,800) for grinding only.
The third bid was submitted by Marty Higdon & Sons Construction (Leitchfield, KY). The first bid was for $4.10 per cubic yard ($85,000) with removal of debris and $4.00 per cubic yard ($80,000) for grinding services only. The company’s bid stated they would be available to start work on Monday, May 04, 2009.
The council chose to award the contract to EWR Contracting for the total of $35,000 which will include the company removing the debris as well as grinding the vegetation debris.
Mayor William Thomason said the state had successfully been able to contain the smoke being produced from their pile of debris that had caught fire the previous Monday. Leitchfield Fire Chief Carl Smith said the state had brought in dozers and partially covered the pile of smoldering vegetation with dirt.